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Projxs FAQ



q.   How many projects can I create with my projxs.com account?
a.   Unlimited.
q.   Can users share a User ID?
a.   Yes. A group of users can share one user ID. This will allow you to define the access for that group and pay for only one projxs.com user. This is particularly appropriate for view only purposes, because unique user identification is not important to the operation of your project.


q.   How does projxs.com support Hangule and Kanji and other double byte languages?
a.   Account names, project names, tab labels, subtab labels and data can be entered and viewed in double byte languages such as Korean and Japanese. Browser support for any language used is an added prerequiste, however.

Tips & Techniques

q.   How does projxs.com handle milestones?
a.   projxs.com was designed to allow organizations to set up projects to match their procedures and to fit each specific project.

One way to handle Milestones is to create a sub tab called "Milestones" that is built on an "Assignments" page type. It also serves as an automatic summary report. This way you can assign each Milestone to the person with the overall responsibility to meet that Milestone. When the Milestone is set up, the responsible person gets an e-mail, and when they mark the Milestone as complete, the assignor gets an e-mail saying it is complete.

Others that have permission for the Milestone page can view it at any time for a status summary.

Further, when the milestone is complete, the leader of a milestone can post a "Notice" on a confirmations page. The full text of the Notice is e-mailed to each person from the project that the leader selects. Those receiving a Notice can review the project documents on projxs.com and are requested to confirm their receipt or acceptance or rejection on projxs.com. All confirmations required of each user are listed on a personalized confirmation list until they are confirmed. All pending confirmations are listed on a personalized posting list for the leader so they know at a glance who has and has not confirmed.

Depending on the needs of a project, the Milestones, Assignments and Confirmations can be as extensive or as limited as you choose.
q.   How do you use Group Administration? What is its purpose and how do I assign groups to tasks?
a.   The purpose of groups is to restrict function or access for a specific group of users. Here is how it works:

  • Define groups, such as administrator, project manager, finance, or what ever makes sense in your project.
  • Assign restrictions on a page by page basis, if any, for each group. For example the administrator may have no restrictions, the project manager may be restricted from changing the budget, finance may be restricted from seeing the assignments, etc. You have view, add, update and delete restrictions that can be set for each page for each group.
  • Assign members to a group.
  • Any unassigned user has no restrictions. And if no groups are set up, every user has access to all project functions, except project administration.
All administration is handled in the "Group Administration" function, which is available only to users with project administration privileges. What physically happens as a result of your selections in group administration is that links and buttons do not appear, if the user is restricted from use of those functions.